Updated Booking Rules:

In this guide you’ll be shown how to apply the updated booking rules for members, non-member or anyone with a role at your venue.

Benefits to admins include:

• More Control Over Court Access – Helps prevent users from booking too many sessions over a longer period, ensuring fairer access.
• Optimised Resource Management – Reduces overbooking and ensures better court utilisation over extended periods.
• Court booking management – Greater flexibility, better visibility, and improved booking management for clubs

To access the new settings:

Step 1:

Navigate to:

• Booking Module page
• select Settings from left hand navigation
• followed by Basic Settings.

Step 2:

Scroll down till you reach the Booking Rules section.

New:
Booking rules have one new change, the Maximum Bookings per day has been replaced with:

• Max Bookings during period – The maximum no. of bookings a user can make during a period and
• Max Booking period (days) – Is the maximum no. of bookings users can make within the specified time frame (days)

Booking rules allow you to decide – (from right to left as per the image above)

• Advanced booking period (days) – How far in advance a booking can be made
• Maximum bookings during period – How many bookings a player can make
• Maximum bookings period (days) – Within a given time period (days)
• Maximum booking slots per booking – How long the player will be on court
• Minimum booking slots per booking – What is the minimum time that the player has to book a court for.

Example:

In the attached image above for “Everyone”, with timings previously set as booking slot duration = e.g. 60 minutes – can be described as:

Advance booking period (days) = 10.  This means the player can book up to 10 days in advance of the date they would like to book.

Max bookings during Period = 0. This means the player has no limit to the bookings they can make (add a value if you’d like to change this).

The period is set as

Max bookings period (days) = 1. This means the player can make a booking, every 1 day.
Anything higher than 1, The system will check X days before and after, the date the user is trying to making a booking for. Eg. maximum bookings during a period are 5 and the maximum bookings period in days is 7, this would mean a user is restricted to 5 bookings in an 14 day period as it checks 7 days before and 7 days after the date.

Max booking slots per booking = 4. This means the player can use 4 x 60-minute slots.

Minimum booking slots = 1. This means that that the minimum time of court is 1 booking slots i.e 1 x 60-minute slots = 1 hour minimum time on court

With all of these rules in place, the player can: Make 1 booking, up to 10 days in advance, every day, with no maximum time on court and a minimum of 1 hour per booking.

Step 3:

You also have the option to add rules and apply these to different types of users. E.g. the advanced booking period for a user with a responsibility as a ‘Coach’ could be longer than everyone else. You can add further rules by clicking the ‘Add row‘ tab.

Step 4:

Finally, make sure you save any changes you make by clicking on the ‘Save settings’ button at the bottom of the page before you exit.